Streamline Group SessionDocumentation withConfidence and Clarity
Documenting group therapy requires balancing individual insights with collective dynamics—all while maintaining clinical, legal, and ethical accuracy. The SCRIBE AI Group Therapy Template is designed for mental health professionals who facilitate therapeutic groups across diverse settings.
Multi-Setting Support: This template helps providers document efficiently while tracking participant progress, therapeutic goals, and group process—all in compliance with professional standards across outpatient clinics, hospitals, schools, and community programs.
🧾 Why a Group Therapy Template Matters
Group therapy presents unique documentation challenges: multiple participants, varied responses, and evolving group dynamics. Without a structured format, important details may be missed or generalized.
Group goals clearly defined
Structure sessions with clear therapeutic objectives and themes
Individual participation tracked
Document each member's engagement and therapeutic progress
Clinical observations recorded
Capture meaningful behavioral and emotional insights for each participant
Risk behaviors addressed
Properly document and respond to safety concerns and disclosures
Compliance support
Maintain records that support billing, audits, and continuity of care
🧑⚕️ Who Uses This Template?
Psychologists & Therapists
(LCSW, LMFT, LPC, PhD, PsyD)
Psychiatric Providers
Mental Health Specialists
Substance Use Counselors
Addiction Specialists
Group Facilitators
IOP, PHP, Inpatient, Community
School Mental Health
Youth & Educational Settings
🧩 Inside the Group Therapy Template
This template is designed to capture both the structure of the session and the participation of each client, all while supporting HIPAA-compliant documentation standards.
Session Overview
Provides a general description of the group session
Key Components:
- Date, time, and duration of session
- Facilitator name and credentials
- Group type (e.g., CBT, DBT, trauma, relapse prevention)
- Number of participants (identified by initials or codes only)
- Session theme or objectives
Example:
"This was a 60-minute CBT-based group on cognitive distortions. Seven participants attended."
Group Topic / Focus
The therapeutic theme or content of the session
Examples:
- Managing intrusive thoughts
- Coping with grief and loss
- Healthy communication in relationships
- Building emotional regulation skills
Therapeutic Techniques Used
Interventions applied during the session
Examples:
- Psychoeducation
- Guided discussion
- Grounding techniques
- Cognitive restructuring
- Role-playing or skills rehearsal
- Mindfulness or meditation practice
Individual Participation Notes
A brief clinical summary of each group member's engagement, affect, and contribution
Examples:
- J.D.: Actively engaged, shared recent progress with sleep hygiene, appeared more open than prior sessions.
- M.L.: Withdrawn, minimal participation, nodded during discussion, agreed to follow up individually.
- T.S.: Expressed frustration about relapse, showed insight into triggers, committed to coping plan.
Format:
Client ID/Initials: Summary of participation and response.
📌 TIP:
Do not include full names—use initials or coded identifiers to protect confidentiality.
Group Process Observations
General observations about group dynamics, cohesion, conflicts, or therapeutic progress
Example:
"Group demonstrated increased cohesion. Members responded supportively to disclosures and encouraged one another's progress."
Risk and Safety Monitoring
Note any disclosures or clinical concerns and the follow-up actions taken
Key Components:
- Expressions of suicidal ideation, self-harm, or substance use
- Escalated emotions or behavioral issues
- Interventions initiated (e.g., de-escalation, safety planning, individual check-in)
Clinical Assessment
Facilitator's interpretation of individual and group progress
Key Components:
- Clinical impressions
- Therapeutic engagement
- Group goal alignment
- Trends in emotional, behavioral, or cognitive domains
Plan / Recommendations
Outline next steps for the group and individual clients
Key Components:
- Themes for next session
- Homework or skill application
- Follow-up needs (e.g., individual therapy, medication review)
- Attendance expectations or treatment plan adjustments
Example:
"Continue weekly DBT group. Assign emotion-tracking worksheet. Encourage M.L. to meet individually before next session."
🚫Common Pitfalls in Group Documentation
Overgeneralizing
Avoid using the same note for every participant
Ignoring individual dynamics
Record meaningful individual behaviors—even in a group setting
Missing risk language
Always document risk disclosures and the follow-up actions
Using names instead of codes
Maintain HIPAA compliance with initials/coded identifiers
🧪 Use Case Examples
Substance Use Recovery Group
Adolescent Skills Group
✅Best Practices for Group Therapy Notes
- ✓Keep individual entries brief but clinically meaningful
- ✓Document therapeutic techniques—not just attendance
- ✓Address group process, not just individual behavior
- ✓Use consistent identifiers (no names)
- ✓Highlight risks and follow-up clearly
🛡️Compliance & Clinical Value
SCRIBE AI's Group Therapy Template supports:
- ✓CPT codes: 90853 (Group Psychotherapy), 90849 (Multi-family), 90857 (Interactive)
- ✓Risk documentation (SI/HI, relapse, decompensation)
- ✓HIPAA-compliant formatting
- ✓Documentation required for insurance reimbursement and audits
💡 Simplify Group Therapy Notes with SCRIBE AI
With SCRIBE AI, group therapy documentation becomes faster, smarter, and safer. Our guided templates allow you to focus on facilitation, not formatting.
AI-supported prompts
Capture individual participation with intelligent guidance
Track group progress
Monitor therapeutic outcomes over time
Structured exports
Generate clear notes that meet clinical and billing standards
Focus on facilitation
Spend time on therapy, not formatting
🚀 Try the Group Therapy Template Now
Group therapy thrives on structure, safety, and shared growth—and your documentation should reflect that. The SCRIBE AI Group Therapy Template helps clinicians accurately document what matters, support better outcomes, and maintain clinical integrity at every session.
👥 Conclusion
Group therapy thrives on structure, safety, and shared growth—and your documentation should reflect that. The SCRIBE AI Group Therapy Template helps clinicians accurately document what matters, support better outcomes, and maintain clinical integrity at every session.
Document once. Support many. Choose SCRIBE AI.